Round Out the Year with a Motivational Meetup
This year, like the one before it, has been anything but straightforward. Whether your best-laid plans were derailed, or you found ways to pivot and grow, this final quarter could be decisive for your business.
That said, this time of year brings its own distractions that may disrupt your year-end planning.
Namely, the Christmas period. It never fails to serve up a lively blend of cheer and chaos. Both at work and at home, there will be a mix of winding down and frantically rushing to finish tasks, projects, and festive preparations.
To add to it all, there is the lingering uncertainty of the pandemic.
That’s why it’s more important than ever to get your people together for a motivational meetup.
What’s on the agenda?
Your main objective will be to review year-end targets and monitor progress. Staff may need help prioritising tasks and finding focus, especially given the fast-approaching December deadline.
Your next job may be to review the past 12 months and acknowledge positive and negative points. This is the time to praise successes, learn from mistakes, and set out strategies to build on these learnings for the year ahead.
Looking forward to the New Year, you’ll want to use this time to put new plans in place - or revisit plans you have already made - with fresh targets and objectives.
How to make it motivational
Given the importance of this time of year, you’ll need to keep your attendees focused and on the ball.
Introduce plenty of variety to keep your team tuned in. Mix up your speakers - have different members of staff take over, and if you feel it’s relevant, you may want to bring in an outside speaker to add a dash of extra engagement, or entertainment, to your meeting.
As any good leader will tell you, ‘The antidote to uncertainty is clarity’. This is your chance to be clear about what lies ahead and to explain your plans to reach your targets - contingencies and all. Provide a directional path forward and ensure your team understand how their individual roles tie into your vision.
Whether the purpose of your meeting is to reflect, or plan ahead, or both, this is the ideal time to celebrate and recognise standout achievements from the past year. Highlight your unsung heroes who stepped up, went above and beyond, helped others, and lived your company values.
Break up your event with coffee breaks, snacks, or interludes. During long meetings, a few moments of stretching or mindfulness exercises can help attendees recharge between periods of focus.
Above all, this event should help your team find focus, gain clarity, and feel inspired for the year ahead.
When and where?
With so much ground to cover, you may choose to schedule one half-day or full-day meeting with individual follow-ups. Or split it into multiple short meetups of 1 to 2 hours each to focus on specific objectives.
However you choose to round off the year, UBC has a variety of fully equipped meeting spaces with onsite staff to help your meeting run smoothly.
Here’s what you can expect:
- A comfortably furnished meeting room with Internet access, flipcharts and notepaper. Tea and coffee are also included.
- If you need audio visual or presentation equipment, this can be arranged for a minimal cost by our meeting coordinators. Or bring your own equipment and we’ll help you set it up.
- We have various catering options including light snacks, breakfast buffets, sweet treats, and full lunch options. Just speak to our team and we’ll make sure you won’t go hungry.
All of our meeting spaces can be booked online quickly and easily, and are available by the hour, half day or full day. We have flexible options to suit every budget, and friendly staff to answer your questions and help organise your meeting. Whatever you need, just ask!